The University of North Georgia is in compliance with this federal requirement.
The consolidation effective date of January, rather than July, 2013 was chosen primarily to avoid disruptive delays to federal financial aid to students. The July option would have likely led to federal financial aid not being available to students in August for fall 2013 registration. Such federal funding delays were less likely if the U.S. Department of Education and the consolidated University of North Georgia (UNG) had more time between January and August to process the paperwork required to shift accounts and allocate FY 2013-14 funds to UNG in a timely manner and ensure a smooth transition for students
The Financial Aid office abides by by Federal Regulations Title 34: Education Part 668 – Student Assistance General Provisions Subpart L- Financial Responsibility and the Higher Education Act, Section 487. Proof of compliance includes the following:
The state audit fulfills the Title IV requirement for Fiscal Management 34.CFR 668.23(a)(1) to (5). Federal Title IV financial aid for FY2012 were audited by the Georgia Department of Audits and Accounts for both North Georgia College & State University (NGCSU) and Gainesville State College (GSC) . As reflected on the NGCSU audit and the GSC audit, neither institution had any matters to report under "Federal Award Findings and Questioned Costs."
Fiscal Operations Report and Application to Participate (FISAP)
The FISAP is required to be completed by Financial Aid offices each year to ensure compliance with Title IV Cash Management 34 CRF 668.162(b)-(e). The most recent FISAP for NGCSU and GSC are attached. Note that NGCSU participated in the Perkins program and must report their Perkins October balance by December 15 (see NGCSU FISAP page 5).
Program Participation Agreement
The Program Participation Agreement must be signed by the institution's president and an authorized representative of the Secretary of Education per 34 CFR 668.14. The Program Participation Agreement for GSC was approved on December 6, 2012. The Program Participation Agreement for NGCSU was approved on August 21, 2012. The University of North Georgia Electronic Application to Participate was submitted to the U.S. Department of Education in January 2013. The UNG Financial Aid Director has had regular meetings with the U.S. Department of Education throughout 2012 and 2013. The UNG application has been approved but has not been signed by the U.S. Department of Education. Due to the timing of the consolidation, the Program Participation Agreement for UNG will not be signed until August 5, 2013. Based on the U.S. Department of Education terminology, NGCSU is absorbing GSC. Because of this classification, GSC will not be able to award any additional Title IV funds to students once the UNG Program Participation Agreement is signed. The summer 2013 term, which ends July 30, is the last term as independent NGCSU and GSC financial aid offices. Attached is the copy of the approved UNG Program Participation Agreement signed by President Jacobs, but not yet signed by the U.S. Department of Education.
The Higher Education Act directs the information that must be provided based on 34.CFR 668.41(b)(c). This information is provided on the UNG website.
Default Prevention & Management
The Higher Education Act for Title IV requires the University of North Georgia to develop a Default Prevention and Management plan if
the default rate is higher than 20% in any of the past three years. 34.CFR 668.182. As reflected in this default table, neither NGCSU nor GSC have been over 20% threshold and are not required to do a mandatory default plan.